In this article, let’s see how to set up Microsoft Teams and join a teams meeting.

How to Set up Microsoft Teams

Microsoft Teams is designed for all kinds of groups like government organizations, educational institutions, companies, businesses, and more. It offers four types of plans:

Microsoft Teams (Free)Microsoft 365 Business BasicMicrosoft 365 Business StandardOffice 365 E3

To know more information about the pricing and features, you can check out the official Microsoft website. In this post, let’s focus on the free version and learn how to set up Microsoft Teams on your computer (Windows).

Step 1: Sign Up or Create Teams Account

In order to set up Microsoft Teams, first, you need to create a Teams account. If you are planning to Microsoft Teams regularly, then the best option is to install the Teams app instead of using the Web-based app.

Step 2: Get Microsoft Teams App

You can install the Microsoft Teams Desktop app on your computer. Get the app by directly navigating to the Microsoft Downloads page and clicking Download for desktop. Teams for Ubuntu or other Linux users are also available to download. After opening the installation file, follow the on-screen instructions to install Microsoft Teams on your computer. Microsoft Teams is available for Android and iPhone too. Go ahead and download for mobile on the Microsoft Downloads page and enter your phone number or email address to get the link. Alternatively, you can directly install the app by using the direct links: Download Microsoft Teams: Android | iPhone (Free)

Step 3: Join a Team

Once the installation gets completed, launch the Teams app on your computer and log in to your Microsoft Teams account. If you have installed Teams as a part of your school or work, then you should receive an email to join a Team like this: That’s it. You have successfully finished setting up Microsoft Teams on your computer.

How to Join Microsoft Teams Meeting

By now, you should have successfully installed Microsoft Teams on your computer/smartphone, created a Teams account, and joined one or more teams. Now, it’s time to learn how to join a Microsoft Teams Meeting. You can join a Teams meeting from your calendar, conference ID, via a dial-in number, or even sign in as a guest as well.  Either you can use the Microsoft Teams desktop/mobile app or you can join the meeting from the web browser.

Join Teams Meeting on Desktop App (Windows and Linux)

For working professionals, joining the Teams meeting from a computer is the best option. Because you can easily share your screen/files, take notes, and do a lot of other things. Now, let’s see how to join Microsoft Teams meetings from your Desktop app, be it Windows or Linux: That’s it. You have successfully joined the Teams Meeting on your Desktop app. After the meeting is over, just click the Red color Phone icon to exit the meeting

Join Teams Meeting from Browser (Web App)

You don’t have Microsoft Teams installed on your computer? Or are you using a Chromebook? No worries. You can easily join Teams from your web browsers like Chrome or Microsoft Edge. Let’s see how to do that. Alternatively, there are ways you can get most other popular Windows apps on Chromebook and utilize it to the max.

Join Teams Meeting from Android and iPhone

In case you don’t have access to your computer during a meeting, you can easily join a Teams meeting from your Android phone or iPhone. Before starting, make sure you have installed the Microsoft Teams app on your smartphone. In this example, we have used an iPhone. If you are using Android, most likely you should see similar screens.

Join Teams Meeting as a Guest

Let’s say you have received a meeting invite via email and you neither have a Teams account nor the Teams Desktop/Mobile app. No need to worry. Because you can still join the Microsoft Teams Meeting as a Guest without installing any app on your computer. Let’s see how to do that. If you are joining as a guest on your smartphone, then you need to install Microsoft Teams app.

How to Share Screen in Teams Meeting

Would you like to share a specific application or entire screen with your participants? Well, it is pretty simple. While you are in the Teams Meeting Screen, click the Share icon (down arrow) from your call toolbar. Then, you will see the sharing menu with options like the below: If you need to share your entire screen, select the option titled Desktop. Or, if you would like to share a specific application, then click that from the section titled Window. Once you had completed, click Stop Sharing icon to exit sharing your screen.

How to Add Custom Background Image in Teams Meeting

Recently, Microsoft Teams rolled out a new feature that allows you to change your background image while participating in a Teams meeting. This will come in handy especially if you join the meeting from your home and would like to hide your living room or other places in your house as a background. That’s it. Now, your background image would have changed to the selected image.

Add Your Own Custom Image

At the time of writing, Microsoft doesn’t provide an option to use your own images as a background. However, there is a workaround for that. You can navigate to the Uploads folder of Microsoft Teams folder and add all your custom images. Let’s see how to do that. Now, you have successfully set your own custom image as background in Teams meeting. Well, by now you should have obtained a good knowledge of how to set up Microsoft Teams and join Teams meetings on various devices like Windows, Android, or iOS.

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